Practical automation, built around your team.
Preconstruction and delivery teams spend valuable time on repetitive document work: reading tender packs, rebuilding monthly reports, chasing notices and writing up site records. Many of these tasks follow repeatable patterns that can be supported by AI and automation.
Baily Project Consulting works inside your business to find where that time goes, then sets up practical workflows that fit how your team already works. Existing tools such as Microsoft 365 and SharePoint are used where suitable, with permissions, licences and any additional services agreed during the review. The approach comes from construction delivery, so the workflows reflect how projects are actually run.
Where it makes the biggest difference.
Tender and bid support
Review and summarise tender documents, extract scope and key risks, and produce draft RFI and qualification lists. Your bid team starts from a structured brief, with source references for checking the detail.
Tender levelling
Compare subcontractor and contractor returns against your package scope and cost plan. Flag exclusions, qualifications and scope gaps for the commercial team to check, including items that cannot be compared directly.
Programme and progress reporting
Bring programme updates, progress data and site information into a consistent monthly report format, reducing the work of rebuilding it each period.
Contract administration
Support the drafting and tracking of early warnings, compensation events, variations and notices under NEC and JCT. Track deadlines and reminders against the applicable contract and any amendments, as confirmed by your commercial team. The responsible person checks requirements and approves notices before issue.
Site records
Turn voice notes, photos and short site updates into draft daily diaries, progress records and meeting minutes with clear actions.
Pre-commencement documents
Produce first drafts of Construction Logistics Plans (CLPs), Construction Environmental Management Plans (CEMPs), Project Execution Plans (PEPs) and construction phase plans from project information, ready for review and completion by the appropriate members of the project team.
Development due diligence
Extract information from planning documents, conditions and Section 106 obligations into draft condition trackers and technical risk summaries. Items needing planning, technical or legal judgement are flagged for the relevant adviser.
How it works.
Operations review
A short, fixed-fee review of how your team handles tenders, reporting and project administration. You receive a prioritised list of workflows to automate, with estimated time savings and the assumptions behind them. The scope and fee are agreed before the review begins.
Set-up and implementation
The highest-value workflows are built and tested using agreed project information and your existing systems wherever suitable. Your team checks the outputs before the workflows are put into routine use.
Training and ongoing support
Your team is trained to use and maintain the workflows. Ongoing support is available to refine them, add new ones and review what is working.
What stays the same.
Automation handles the first draft and repetitive processing. Anything contractual, commercial or safety-critical is still reviewed and signed off by a competent person on your team. Responsibility for decisions, notices and deadlines stays with the people appointed to manage them.
Data handling is agreed before implementation, taking account of your UK GDPR obligations, access controls and retention requirements. Workflows use your own systems wherever suitable; any external AI processing and where information will be handled are identified and agreed before project data is used.
Who it is for.
Main contractors, developers and specialist subcontractors who want their preconstruction, commercial and delivery teams spending less time on paperwork and more time on the work that wins and delivers projects.
What an assignment can include.
- Tender reviews & return comparisons
- Progress reports, site records & document drafts
- Notice and condition trackers for team review
- Fixed-fee operations review, setup & training
Common questions.
Do we need to replace our existing systems?
The review starts with the tools and processes you already use. Microsoft 365 and SharePoint may be suitable, depending on your licences, permissions and requirements. Any additional services or costs are identified before implementation.
Can we start with just one workflow?
Yes. The operations review identifies priorities, and implementation can begin with one agreed workflow before extending to other tasks.
Will AI issue notices or approve documents on our behalf?
The service prepares drafts and helps track actions. Contractual, commercial and safety-critical outputs require review and sign-off by a competent person on your team before use or issue.